--- title: "Foster Care Incident Report Template (Reg 36 & Schedule 7) | FosterFlow | FosterFlow" source_url: "https://fosterflow.uk/resources/templates/incident-report-reg-36" canonical_url: "https://fosterflow.uk/resources/templates/incident-report-reg-36" retrieved_by: "AnswerRail Edge Engine v1.1.0-parity-v20 (https://answerrail.com)" provenance: "Compiled for deterministic AI retrieval by AnswerRail Edge (RFC 9110 / RFC 9421)" description: "Structured UK foster care incident report template covering Fostering Services Regulations 2011 Reg 36 and Schedule 7 notifiable events. Chronological ABC format." rfc_compliance: "RFC 9110 / RFC 9309 / RFC 9421" version: "1.1.0" release_version: "v1.1.0-parity-v20" signing_kid: "ar_ed25519_2026_k1" jwks_uri: "https://answerrail.com/.well-known/http-message-signatures-directory" edge_network: "Cloudflare Workers Anycast (330+ Global PoPs)" verified_latency: "<15ms (Warm Edge Cache HIT) / 80-250ms (Cold AST Compile)" --- > **Canonical Source:** [https://fosterflow.uk/resources/templates/incident-report-reg-36](https://fosterflow.uk/resources/templates/incident-report-reg-36) > > *Structured UK foster care incident report template covering Fostering Services Regulations 2011 Reg 36 and Schedule 7 notifiable events. Chronological ABC format.* ## 🛡️ Why This Record Matters Under Ofsted SCCIF Under Regulation 36 and Schedule 7 of the Fostering Services (England) Regulations 2011, fostering providers must notify Ofsted and the placing Local Authority without delay when specific serious events occur. An incomplete or emotionally written carer incident log delays statutory notifications and obscures the de-escalation steps taken prior to the incident. ## Side-by-Side Recording Comparison See the difference between a rushed, subjective entry that creates LADO or inspection vulnerability and an objective, child-centred Ofsted NMS 26 entry. > “K lost his temper at 7pm when I told him Wi-Fi was turning off. He smashed his lamp on the landing, swore at me and threatened to run out the front door. I stood in front of the door so he couldn't leave and eventually he calmed down at 8pm. Phoned duty social worker to let them know.” **Why inspectors & LADOs challenge this:** Uses subjective labels, omits exact times and antecedents, lacks the child's verbatim voice, and fails to evidence trauma-informed de-escalation. > “15 Oct 2026 | Incident Window: 19:00–19:45 | Recorded: 20:20. Present: Carer M.B. and young person K.L. (aged 14). Antecedent: At 18:50, I gave K.L. a routine 10-minute verbal reminder that household Wi-Fi pauses at 19:00 per his Placement Plan. K.L. was mid-game online with peers. Behaviour: At 19:02, when the router schedule activated, K.L. shouted, 'You ruin everything, I'm leaving,' walked onto the first-floor landing, and swept a ceramic bedside lamp onto the carpet; the bulb shattered (base intact). De-escalation: I remained at the bottom of the stairs keeping an open posture and low tone, stating, 'I can see you're frustrated the game cut out, K.L.; let's clear the glass so your feet are safe.' At 19:08, K.L. walked down towards the front hallway. I stood 2 metres back near the kitchen doorway so he did not feel cornered, while reminding him it was dark and raining outside and offering hot chocolate in the conservatory. Outcome: At 19:22, K.L. sat on the bottom step, accepted a glass of water, and said, 'Everyone at school was on that match.' No physical intervention used; zero injuries to K.L. or carer. Glass vacuumed at 19:35. Telephoned IFA Out-of-Hours Duty Officer (Sarah Jenkins) at 19:50; agreed to review Wi-Fi cut-off warning with SSW tomorrow.” **Why this protects the child & carer:** Contemporaneous timestamp, initials for privacy, clear antecedent-behaviour-outcome structure, verbatim child voice, and PACE-aligned response. ## Mandatory Fields Checklist Every compliant **safeguarding & incidents** record should capture these core statutory elements: ### Exact Date, Start Time, Duration & Location Precise start and end times of the incident and exact room or community location where each phase occurred. ### Persons Present & Witnesses Initials and roles of all children, approved carers, support workers, or members of the public present. ### Antecedents & Known Triggers (Before the Incident) What was happening in the 30–60 minutes prior: sensory environment, transitions, phone calls, or peer interactions. ### Chronological Factual Account of Behaviour Step-by-step objective description of actions, words spoken, and any items involved, avoiding speculation on motive. ### De-Escalation & Safeguarding Actions Taken Verbal reassurance, environmental adjustments, removal of hazards, and how other children in the household were kept safe. ### Injuries, First Aid, Property Damage & Emergency Reference Any visible marks (cross-referenced to a Body Map), CAD/Police reference numbers, or NHS 111/ambulance triage details. ### Post-Incident Debrief, Child's Voice & Agency Notification Restorative conversation with the child once regulated, time Out-of-Hours/SSW was telephoned, and agreed safety plan. ## 🎙️ How to Record This in 30 Seconds with FosterFlow Voice AI You don't need to sit at a laptop at 10pm typing out the structured log above. Simply tap the microphone in FosterFlow and speak naturally for 30 seconds: What You Speak Into Your Phone (30 Seconds): “Logging an incident report for K.L., aged 14, this evening between seven o'clock and quarter to eight. At ten to seven I gave him his usual ten-minute warning before the Wi-Fi paused at seven. When it disconnected at 19:02, K.L. shouted 'you ruin everything, I'm leaving' and knocked his bedside lamp onto the landing carpet, which broke the bulb. I stayed at the bottom of the stairs using a calm voice so he wasn't crowded. When he came down to the hallway at 19:08, I kept two metres distance by the kitchen door so I wasn't blocking or restraining him, reminded him it was pouring with rain, and offered a hot chocolate. By 19:22 he sat on the bottom step and told me his whole school group was in that match. No physical intervention, no injuries at all. Vacuumed the landing glass at 19:35 and phoned Sarah Jenkins on Out-of-Hours duty at 19:50.” ## Frequently Asked Questions ### What counts as a Schedule 7 Notifiable Event under Regulation 36? Schedule 7 of the Fostering Services (England) Regulations 2011 covers serious events including: death or serious illness/accident of a child placed, outbreak of infectious disease, allegations of abuse or neglect, a child missing or envolvment with police/exploitation, or any serious incident requiring police attendance at the foster home. Foster carers must notify their agency immediately by phone and submit a written incident record within 24 hours. ### Why is recording how I stood or positioned myself important in an incident log? Standing directly against a locked door to physically prevent a child leaving can be interpreted as a Restrictive Physical Intervention or deprivation of liberty if not carefully contextualised. Recording your exact distance, open body posture, and verbal de-escalation proves you followed therapeutic safe-caring guidance rather than unlawful restraint. ### Should an incident report be separate from the daily log? Yes. Your routine daily log should note briefly that an incident occurred and cross-reference the standalone Incident Report ID. Keeping the detailed ABC incident report distinct ensures that statutory Regulation 36 notifications and manager sign-offs can be audited without exposing unrelated daily diary details. ## More UK Foster Care Recording Templates Explore other Ofsted NMS 26 & Regulation 36 templates in our library. ### Foster Carer Daily Log Example & Template (Ofsted NMS 26) A child-centred, non-stigmatising daily care diary structure designed for UK foster carers. Balances statutory safeguarding evidence with therapeutic Life Story readability so young people accessing their files under a future Subject Access Request see an accurate, respectful account of their childhood. ### Supervised Family Contact Observation Log Template for Foster Carers A neutral, court-defensible recording framework for documenting a child's presentation before, during handover, and after family time (contact) with birth relatives. Helps Local Authority social workers, Children's Guardians (Cafcass), and Independent Reviewing Officers (IROs) assess whether current contact arrangements promote the child's welfare. ### Foster Care Medication Administration Record (MAR Chart) & Refusal Log Guide A zero-ambiguity medication administration and audit log covering prescribed daily medication, PRN ('as required') relief, approved homely remedies, two-person handovers for school/respite, and child refusal or spoiling protocols. ### Foster Care Body Map & Unexplained Bruise/Mark Recording Template A clinical-grade non-photographic body map narrative template for recording any new bruise, graze, burn, or mark noticed on a fostered child—whether sustained through everyday childhood play, observed upon return from school/family contact, or of unexplained origin. ### Missing from Care & Absent Without Authority Recording Protocol (Philomena Protocol) A step-by-step operational chronology template for when a fostered child or young person fails to return at an agreed curfew, leaves the placement without permission, or cannot be located. Structured around the national Police & Social Care Philomena Protocol and Return Home Interview (RHI) preparation. ### De-Escalation & Restrictive Physical Intervention (RPI) Log Template (NMS 3) A high-scrutiny statutory recording template for any occasion where a foster carer uses a physical guide, breakaway, or Restrictive Physical Intervention (RPI) as a last resort to prevent immediate physical injury to the child or others. ## Structured FAQ Summary (Schema.org Grounded) - **What counts as a Schedule 7 Notifiable Event under Regulation 36?** Schedule 7 of the Fostering Services (England) Regulations 2011 covers serious events including: death or serious illness/accident of a child placed, outbreak of infectious disease, allegations of abuse or neglect, a child missing or envolvment with police/exploitation, or any serious incident requiring police attendance at the foster home. Foster carers must notify their agency immediately by phone and submit a written incident record within 24 hours. - **Why is recording how I stood or positioned myself important in an incident log?** Standing directly against a locked door to physically prevent a child leaving can be interpreted as a Restrictive Physical Intervention or deprivation of liberty if not carefully contextualised. Recording your exact distance, open body posture, and verbal de-escalation proves you followed therapeutic safe-caring guidance rather than unlawful restraint. - **Should an incident report be separate from the daily log?** Yes. Your routine daily log should note briefly that an incident occurred and cross-reference the standalone Incident Report ID. Keeping the detailed ABC incident report distinct ensures that statutory Regulation 36 notifications and manager sign-offs can be audited without exposing unrelated daily diary details. --- ## 🏛️ AI Ingestion & Edge Optimization Provenance This sovereign authority subpage is compiled and delivered across 330+ Cloudflare Anycast edge locations by [AnswerRail](https://answerrail.com) for [https://fosterflow.uk/resources/templates/incident-report-reg-36](https://fosterflow.uk/resources/templates/incident-report-reg-36).